Hot Meals for Primary Schools Only

WEBINARS

Webinar 1 – Supporting Primary Schools in Procuring Hot Meals: click here to watch the webinar.

Webinar 2 – Tender Evaluation: click here to download the slides.

PROCUREMENT PREPARATION

Before proceeding to the procurement guidance, schools must:

1. Identify your school’s preferred Hot Meals delivery mechanism

In preparation for your school’s procurement process for the provision of Hot Meals, please review the SDG02 TN-06 Guidance for Existing Primary Schools in Relation to Facilities for Provision of School Meals. This document will help you to identify the most appropriate Hot Meals delivery mechanism for your school. The document considers each of the four delivery mechanisms that are available and provides guidance as to how these may be impacted by building related statutory requirements such as the Building Regulations, planning consent, health & safety and food legislation. Its aim is to ensure that compliance, where applicable, is achieved.

2. Contact your insurance provider

Once you have identified the most suitable Hot Meals delivery mechanism for your school, you should contact your school insurance provider to discuss your preferred option and to ensure there are no insurance implications.

3. Estimate the contract value

In order to identify the appropriate procurement process for appointing a Hot Meals service provider, you must calculate the estimated value of the contract to a maximum 3-year term. For this purpose, you can use the Excel file below:

4. Register on eTenders platform (for contract value more than €50,000)

Please note that the school must have an eTenders account to be able to publish a tender on eTenders platform. See how to register or retrieve an account here.

PROCUREMENT GUIDANCE

Once your school’s contract value is estimated, identify and follow the appropriate procurement process below.

Please note that the documents and guidance below were designed for assisting the publication of Hot Meals tenders only and must not be used as guidance for tendering for any other goods or services.

1. Contract value less than €50,000

When the total contract value is less than €50,000 for a 3-year term, a minimum of three (3) written tenders must be sought.

Document templates and guidance are available here.

2. Contract value between €50,000 and €750,000

When the total contract value is between €50,000 and €750,000 for a 3-year term, a tender must be published on the eTenders platform.

Document templates and guidance are available here.

3. Contract value more €750,000

When the total contract value is more than €750,000 for a 3-year term, a tender must be published on the eTenders platform & The OJEU.

Document templates and guidance are available here.