Best governance practice would observe that each member of a procurement evaluation team should sign a copy of the Declaration of Confidentiality and Conflict of Interest Form.
This form highlights the duties and responsibilities of the evaluation team within a formal procurement process. Each evaluation team member is required to sign a confidentiality agreement in relation to the commercial information provided by companies tendering. Each evaluation team member must also declare any conflict of interest with regard to affiliations, or otherwise, to companies who enter the tender process.
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