Schoolbooks Scheme

Procurement Support Webinars 24/25/26^th April 2024

Webinar: Introduction to JC Schoolbooks Procurement Guidance

The new Junior Cycle Schoolbooks Scheme, introduced for the 2024/25 school year, will remove the cost from families of funding schoolbooks, including eBooks, and core classroom resources for all Junior Cycle students in post-primary schools in the Free Education Scheme. A full description of what is to be provided by schools to students is provided here.

A specific guide was designed to assist post-primary school leaders of Voluntary, Community and Comprehensive schools with the process of procuring School Books:

• Procurement Guidance for Junior Cycle Schoolbook Scheme 2024/25 EN (last updated on 17/04/2024)
• Procurement Guidance for Junior Cycle Schoolbook Scheme 2024/25 GA (last updated on 17/04/2024)

A procurement checklist was also developed to guide schools through their procurement processes:

Procurement Checklist

To determine the total estimate of your School Books (excluding classroom resources), you can use the “School Book List” tab contained within the Post-primary School Quotation Template:

• Post-primary School Quotation Template (last updated on 26/04/2024)
  • Guidance Video

To procure a supplier for the provision of School Books, the steps below must be followed:

1. When the contract value is below €50,000, the school can obtain three quotations using the Post-primary School Quotation Template:
   1. Post-primary School Quotation Template (last updated on 26/04/2024), to use when seeking a minimum of three quotations from suppliers to fulfil your school’s requirements.
2. When the contract value is above €50,000, a tender process is required. To publish a tender, the school will need to:
   1. Have an eTenders account:
      • If you have previously used eTenders’ old platform, but not the new one, please check the first-time login guide to the new platform here.
      • If you are unsure your school has an eTenders account, you can email irish-eproc-helpdesk@eurodyn.com with your school’s details and they will assist you in retrieving your login credentials or setting up a new school’s account.
   2. Amend the templates below according to the school’s needs:
      • Call For Tender (CFT) Template (last updated on 16/04/2024)
        • Guidance Video
          
      • Tender Response Document (TRD) Template
   3. Publish a Call For Tender (CFT) on eTenders. Guidance is available below:
      • Introduction to eTenders Guide
        • Guidance Videos
      • Create & Publish a CFT Guide (last updated on 25/04/2024)
        • Guidance Videos

STATIONERY

Information on the OGP’s Multi-Supplier Framework Agreement for the Supply of Stationery and Office Supplies can be found in the following user guide:

• User Guide
• NAGF form