Primary Schoolbooks Scheme for Primary and Special Schools

The Primary Schoolbooks Scheme was introduced in 2023, to remove the cost from families of funding schoolbooks, workbooks and copybooks for all pupils in recognised primary and special schools. A full description of what is to be provided by schools to pupils is provided here.

A specific guide was designed to assist primary and special school leaders with the process of procuring School Books:

• Procurement Guidance for Primary and Special Schools on the Schoolbook Scheme 2024/25 EN
• Procurement Guidance for Primary and Special Schools on the Schoolbook Scheme 2024/25 GA

A procurement checklist was also developed to guide schools through their procurement processes:

Procurement Checklist

To determine the total estimate of your School Books (excluding classroom resources), you can use the “School Book List” tab contained within the Primary School Quotation Template:

• Primary School Quotation Template

To procure a supplier for the provision of School Books, the steps below must be followed:

1. When the contract value is below €50,000, the school can obtain three quotations using the Primary School Quotation Template:
   1. Primary School Quotation Template (last updated on 20/06/2024), to use when seeking a minimum of three quotations from suppliers to fulfil your school’s requirements.
   2. Under €50K Award Letter Template to Preferred Supplier
   3. Under €50K Award Letter Template to Unsuccessful Supplier
2. When the contract value is above €50,000, a tender process is required. To publish a tender, the school will need to:
   1. Have an eTenders account:
      • If you have previously used eTenders’ old platform, but not the new one, please check the first-time login guide to the new platform here.
      • If you are unsure your school has an eTenders account, you can email irish-eproc-helpdesk@eurodyn.com with your school’s details and they will assist you in retrieving your login credentials or setting up a new school’s account.
   2. Amend the templates below according to the school’s needs:
      • Call For Tender (CFT) Template (last updated on 11/06/2024)
        • Guidance Video
          
      • Tender Response Document (TRD) Template (last updated on 30/04/2024)
   3. Publish a Call For Tender (CFT) on eTenders. Guidance is available below:
      • Introduction to eTenders Guide
        • Guidance Videos
      • Create & Publish a CFT Guide (last updated on 31/05/2024)
        • Guidance Videos
   4. Evaluate tenders received by recording your findings in the spreadsheet below:
      • Evaluation Sheet Template
        • Guidance Video: Unlocking Tenders and Accessing Submission Documents
        • Guidance Video: Tender Evaluation Process
   5. Produce award letters for preferred and unsuccessful suppliers using the templates below:
      • Letter to Preferred Schoolbook Supplier Template
      • Letter to Unsuccessful Schoolbook Supplier Template

STATIONERY

Information on the OGP’s Multi-Supplier Framework Agreement for the Supply of Stationery and Office Supplies can be found in the following user guide:

• User Guide
• NAGF form